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Free tool
Bid package builder
Pick your project type and the trades you're bidding, add a few project details, and get a ready-to-send bid request: bid instructions, a scope checklist for each trade, the items to confirm, questions for bidders, and a bid form. Print it to PDF, copy it into an email, or download it as Word or text. Everything stays in your browser.
Your bid package
Highlighted [brackets] are details you haven't filled in yet. Fill them in above and the package updates, or edit them after you download. For bidders, switch “Output for” to one trade at a time.
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How the bid package builder works
Each trade's checklist, items to confirm and questions come from the BidGaps trade library. The bid instructions follow the same approach as the scope letter template: every bidder marks every line Included, Excluded or Add $, carries the same allowances, and prices alternates separately. For help writing the scope itself, read writing a scope of work subs actually price, and the pre-bid walkthrough checklist before you meet bidders on site.
What is a bid package?
A bid package is everything a trade contractor needs to price your work the same way as every other bidder: project information, key dates, bid instructions, a scope checklist for their trade, the items you want confirmed as included or excluded, questions to answer, and a bid form with spaces for the base bid, alternates, unit prices, allowances, exclusions and schedule.
Is the bid package builder free? Is my information uploaded?
Yes, it's free, with no signup. Everything runs in your browser. What you type is saved only in your own browser's local storage so you don't lose it on refresh. It isn't uploaded to BidGaps. Prints, copies and downloads are created on your device.
Should I send one package to every trade?
Use the “All trades” master copy for your own files. To send bids out, switch the output to one trade at a time, so each bidder gets the general instructions plus only their own trade's checklist and bid form.
Is this a contract?
No. It's a request for bids to help you compare proposals on the same scope. Code and permit requirements vary, so confirm them with your design team and the authority having jurisdiction (AHJ), and have your contract documents reviewed by a qualified professional.